Current Job Opportunities

Position Summary 

The Fiscal Coordinator – Accounts Payable is responsible for coordinating and processing the City’s financial obligations, ensuring the timely and accurate payment of vendors, contractors, and municipal expenses. This position plays a critical role in maintaining the City’s financial integrity by handling invoice processing, expense tracking, and payment reconciliation in accordance with municipal policies, state regulations, and best accounting practices. The Fiscal Coordinator - Accounts Payable - works closely with internal departments and external entities to ensure compliance with municipal financial policies and other applicable financial regulations.

Duties & Responsibilities 

Accounts Payable Coordination

● Process, review, and verify invoices, purchase orders, and payment requests for accuracy, appropriate approvals, and compliance with city policies. 

● Ensure timely disbursement of funds to vendors, contractors, and service providers. 

● Maintain accurate accounts payable records and reconcile outstanding payables.

● Monitor and process recurring payments, contracts, and lease agreements. 

● Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.

Financial Compliance and Reporting

● Ensure compliance with Pennsylvania Third-Class City Code, municipal financial regulations, and internal policies regarding expenditures and procurement. 

● Assist in preparing financial reports related to accounts payable for department heads, city management, and city council. 

● Support annual financial audits by providing necessary documentation and responding to auditor inquiries. 

● Maintain proper documentation and records for audits and compliance purposes.

Internal Controls and Process Improvement

● Assist in implementing and improving accounts payable procedures to enhance efficiency and transparency.

● Work with department heads and finance staff to ensure proper budgetary controls on expenditures.

● Identify areas for process enhancements and recommend solutions to streamline financial workflows.

Administrative Support

● Coordinate with procurement and finance staff to ensure seamless processing of payments and adherence to budget guidelines. 

● Maintain vendor records, including W-9 forms and payment terms. 

● Crosstrain with other finance staff. 

● Assist with special financial projects. 

● Perform other duties as assigned.