Current Job Opportunities

Posted On: 1/18/2022

Company or Entity: GovHR
Location: Westminster, MD

Job Description:

Director of Finance, Westminster MD (pop. 19,457). Historic, picturesque community within an hour of Washington, D.C. and Baltimore, Westminster is centrally located in beautiful Carroll County. The City maintains a small-town appeal and high quality of life, and has been recognized for its livability and family-friendliness. Westminster hosts several county-wide events including the Carroll County Fair, Maryland Wine Festival, Art in the Park and Main Street Mile.  It is known for its art-related businesses and has many artists living in the community.  The City is also home to McDaniel College founded in 1867.

The Director of Finance is a key member of the City’s management team in a financially stable organization, and is responsible for providing executive leadership in assuring the City’s long-term fiscal health and vitality. The City is seeking a technically-skilled Director to lead the Finance Department and a variety of financial activities. The Director also serves as the City’s treasurer, and reports to the City Administrator.

The Finance Department includes six employees and performs complex work involving fiscal planning, internal audit and budgetary controls, and cost studies. In concert with the City Administrator, the Director develops and manages an overall city budget (general fund, capital and utility funds) of approximately $63 million. Westminster is a full-service municipality including public safety, public works, recreation and parks, water, sewer and data-fiber utilities, community development and planning, housing, HR, IT, finance and administrative services.

The successful candidate will:

• Be an ethical and experienced professional with strong technical and accounting skills;
• Have a record of leadership, problem solving and decisiveness;
• Possess an inclusive managerial style, as well as clear, concise, and open communication skills;
• Have a passion for public service; and
• Have a desire to work collaboratively in the delivery of City services. 

Posted On: 1/18/2022

Company or Entity: Controller's Office, City of Pittsburgh
Location: Pittsburgh, PA

Job Description:

POSITION SUMMARY

Oversees the day-to-day operations of the Accounting Division of the City Controller’s Office which includes supervising employees within the Accounting Division. Responsible for managing the annual production of the City’s Comprehensive Annual Financial Report (Annual Report).

Department:  Controller’s Office
Salary:  $107,358 per year.
Union: None, this is a non-union position.
Union Bid Form:  None required.
Civil Service Classification:  Exempt

REQUIREMENTS

General Application Requirements:
You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

A completed online City of Pittsburgh Employment Application, including your online Employment Profile Data.  (Education and Work Experience).

Completed online City of Pittsburgh Supplemental Form questions for this position.

A resume, to be submitted online.

A CPA (Certified Public Accountant) license.

Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

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NOTE:  The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions.  The background investigation includes but is not limited to criminal background, driver’s license and City of Pittsburgh real estate tax payments.  Candidates may be disqualified from consideration from employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE:  Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh.  Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.
POSITION DUTIES

• Supervises and manages accounting division employees.

• Maintains and approves updates and daily budget changes to JD Edwards, the City’s financial management system.

• Initiates paperwork, approves, and releases all daily wire transfers.
• Makes any adjustments in the general ledger.
• Analyzes accounts, makes any needed adjustments and prepares quarterly reports.
• Composes and distributes Single Audit.
• Reads and keeps up to date with GFOA and GASB updates.
• Prepares debt statements and cash flow statements.
• Releases daily wire transfers.
• Analyzes accounts and makes any necessary adjustments.
• Works with other City departments and City Component Units.
• Plans and manages the annual production of the City’s Comprehensive Annual Financial Report which includes, but is not limited to preparing long term liabilities, fixed assets, and capital projects.
• Analyzes accounts, makes any needed adjustments and prepares quarterly reports.
• Posts journal entries for all adjustments and GASB34.
• Prepares schedules for outside auditors.
• Manages areas of responsibility in strict accordance with applicable laws, regulations and established policy including union agreements to ensure fair and standardized treatment of employees.
• Maintains records, both manually and by computer, and prepares accurate reports, correspondence, etc.
• Performs activities and functions of related lower-level personnel as assigned or required.
• Performs such other related tasks and duties that are assigned or required.

Posted On: 1/18/2022

Company or Entity: Silver Spring Township
Location: Mechanicsburg, PA

Job Description:

TITLE:  Finance Manager                                                           DEPARTMENT:   Finance

Classification:   Full-Time, Salaried (Exempt)                           GRADE:  Manager II

Reports To:  Assistant Township Manager                                AMENDED:   January 2022

Position Summary:  This is a supervisory, administrative position, which coordinates the fiscal affairs of the township and supervises its bookkeeping, budgeting, and payroll systems.

Essential Functions: 

• Supervises and maintains uniform accounting system in accordance with general accepted accounting principles and implements changes to assure continued compliance with state and federal regulations in all departments
• Prepares and maintains all municipal financial records and provides monthly and annual reports on the financial condition of the township to the Township Manager and Board of Supervisors
• Prepares budget documents along with researching, organizing, and compiling documents for review by the Township Manager and Board of Supervisors
• Deposits all township monies in the bank and other financial sources
• Analyzes competitors and marketing trends, creates and maintains investment plan
• Manages and updates escrow funds of developers; and tracks balances and payments for multiple accounts
• Researches, compares, gathers, interprets and recommends various data for studies and reports such as office contracting for office equipment and technology, utilities, vehicles, janitorial services, etc.
• Conducts reviews and evaluations for cost-reduction opportunities
• Provides direction of short and long range plans with emphasis on the solicitation and scheduling of contracts for professional services
• Develops and maintains internal administrative and budgetary controls to assure maximum levels of quality services with budgetary limitations
• Administers the preparation, certification and maintenance of accurate bookkeeping and other various reports required to be filed by the Township Manager
• Gathers data and cooperates with auditors whenever audits of the various funds are conducted
• Oversees the billing and collections of Stormwater fees along with the collection of delinquent accounts
• Oversees the payroll system including integrating payroll, benefits, and other human resource information in a software application
• Administers department employees time sheets, evaluations and work load
• Assists with general office work such as typing, filing, , bookkeeping, and the reception area, as needed
• Performs all other duties assigned

Posted On: 1/13/2022

Company or Entity: Swissvale Borough
Location: Swissvale Borough, 7560 Roslyn Street, Pittsburgh, PA 15218

Job Description:

The Borough of Swissvale, a diverse urban community bordering the City of Pittsburgh, with a resident population of 8,900 over 1.3 square miles, is seeking an experienced Finance Director with strong fiscal management capabilities to continue Swissvale Borough’s strong fiscal position and growth.  Annual combined budget is in excess of $12 million with 65 full and part-time employees.

The Finance Director will be responsible for all aspects of the finance department including, but not limited to, accounts payable, accounts receivable, payroll, payroll taxes, employee deductions, maintenance of daily cash balances, deposits, bank reconciliations, journal entries, maintenance of records for annual Borough audit, preparation for annual Borough audit, preparation of monthly reports and reports requested by Council and Borough Manager, records retention, budget preparation and oversight, tracking of debt service, year- end reporting and grant administration.  The Finance Director also serves as the Borough Treasurer.

Successful candidates will be able to demonstrate strong experience working with municipal governments and a sound understanding of municipal finances. The selected candidate must have a strong background working with Quickbooks and Microsoft Office Suite.  The selected candidate must also have the ability to work with other staff members, elected officials, elected property tax collector, appointed Earned Income Tax Collector, appointed delinquent tax collector, banks, insurance companies and other outside agencies and individuals as necessary.

The ideal candidate must also be able to work independently and as part of the management team of the Borough of Swissvale. Must exercise good critical thinking skills, supervisory skills, budget development skills, management skills, strong computer skills, as well as the ability to deal effectively with employees and the public. 

Posted On: 1/11/2022

Company or Entity: Borough of Churchill
Location: Pittsburgh, PA 15235

Job Description:

Job Summary

This position conducts professional and administrative work for the Borough, serving as an integral part of the management team that sets administrative policy and oversees the goals and strategy for the Borough of Churchill. Work is performed under limited supervision with considerable latitude in the use of initiative and independent judgment. Position involves interpreting policies and procedures, supervising contracted business relationships including bookkeeping, code enforcement, building inspection and information technology. Individual works as part of an outcomes-oriented team with Borough Manager and department heads to support the policymaking of Borough Council and assure the smooth administration of Borough codes and policies. All employees of the Borough of Churchill are public servants committed to protecting people and property.

The Mission of the position is to represent the Borough’s services and finances in the most accessible and informative manner possible.

Major Job Responsibilities

• Participates as a team member and facilitates communication on various cross-functional and inter-departmental teams
• Records, files and arranges for publication of municipal ordinances in accordance with all applicable laws and regulations

• Oversees the accounting system and general ledger. Supervises and directs accounts receivable and accounts payable transactions under supervision of Borough Manager. Follows procedures of internal control established by the Borough.
• Serve as Borough Treasurer
• Processes semi-monthly payroll with information provided by departments. Assures payroll and related expenses are posted to general ledger.
• Prepares monthly financial reports for approval by Borough Council.
• Assists in preparation of annual budget and completion of annual independent audit.

• Maintains the Borough’s records system and keeps up-to-date records of business agreements, labor contracts, minutes of various meetings, correspondence and other documents; retrieves information as requested by Council, staff and citizens, including no lien letters and other direct services for the public.
• Maintains Borough calendar and assists in meeting essential deadlines and legal requirements for meeting notices and advertisement of official actions of the Borough.
• Maintains Borough website with up-to-date information, providing accessibility and transparency for taxpayers and residents
• Serves as principal staff contact overseeing contracted information technology services including website, email, and cloud-based computing applications.
• Completes required annual filings to the Pennsylvania Department of Community and Economic Development, Pennsylvania Department of Transportation, and Pennsylvania Auditor General, as required.

• Distributes financial interest statements in accordance with law; maintains files for completed statements.
• Provides administrative and clerical assistance and support to the Borough Manager.
• Performs other duties as assigned by Borough Manager

 

Required Knowledge, Skills and Abilities

• Knowledge of public administration principles and the ability to apply them for the Borough
• Advanced knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminology
• Advanced digital literacy with ability to conceive and execute web-based projects
• Knowledge and experience in common office applications including email, QuickBooks, Microsoft Office products (Word, Outlook, Power Point and Excel, Office 365, Teams, OneDrive)
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work

• Ability to always maintain strict confidentiality of sensitive employee and organization information
• Ability to consistently exercise discretion, confidentiality, and independent judgment in the performance of the job
• Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with attention to details
• Ability to communicate effectively, verbally, and in writing
• Ability to be bonded

 

Core Competencies

Employees are expected to continually strive to achieve these core competencies, which are central to success within this position and to the overall advancement of our culture and mission.

Initiative/Entrepreneurial Spirit

Teamwork/Internal Communication

Customer Service/External Communication

Adaptive/Flexibility

Results Orientation/Productivity

Strategic & Project Planning

Working Conditions

• Regular working hours are 8:00 am – 4:30 pm Monday through Friday.
• Monthly evening and occasional weekend attendance is required for meetings, seminars and conferences.
• Work is generally performed in an office setting with a quiet environment.
• Occasional work is performed in a public meeting setting where microphones and a sound system are utilized.
• The employee must occasionally visit other Borough buildings and properties as part of this job.

• The employee may occasionally lift or move up to 25 pounds.
• The employee is required to use a computer, telephone, photocopier, and other related office equipment.

 

 

Posted On: 1/7/2022

Company or Entity: Tuscarora School District
Location: 100 W. Seminary Street, Mercersburg, PA 17236

Job Description:

Business Manager

For the Tuscarora School District 100 W. Seminary Street, Mercersburg, PA 17236

PURPOSE:   The Business Manager will supervise the financial operations as they relate to the Tuscarora School District.  This includes the continual display of leadership, organizational and communication skills in the areas of Financial Management and other school operations.

REPORTS TO:  Superintendent

SUPERVISION:  Direct supervision of Business Office Team, Director of Transportation, Food Service Specialist, Director of Facilities and Director of Human Resources

EVALUATION:  Performance of this job will be evaluated annually in accordance with provisions of the PA Code governing administrative employees.

TERMS OF EMPLOYMENT:  Twelve (12) months

COMPENSATION:  Contract:  Salary, work schedule and other conditions of employment in accordance with the Tuscarora School District policies governing administrative employees.

ESSENTIAL FUNCTIONS:

1. Manages, supervises and/or performs LEA required duties in the following areas:
   1. Auditing
   2. Cash Management and Investments
   3. Debt Service and Capital Fund
   4. Financial Accounting and Reporting
   5. Financial Planning and Budgeting
   6. Food Service Operations
   7. Insurance/Risk Management
   8. Operations and Maintenance of Facilities
   9. Negotiations
   10. Business Office Management
   11. Pupil Transportation
   12. Purchasing and Supply
   13. Real Estate and Fixed Assets
   14. School Facility Planning and Construction Supervision
   15. Tax Administration
2. Performs duties with awareness of all LEA requirements and policies.
3. Ensures adherence to all relevant federal and state regulations and requirements.
4. Assumes any other responsibilities as assigned by the Superintendent.

PERFORMANCE RESPONSIBILITIES:

Auditing

1. Pre-audit of internal procedures
2. Determines that prepared statements present fairly the financial position
3. Propriety, legality, and accuracy of financial transactions
4. Proper recording of all financial transactions
5. Post-Audit Procedures
6. External audits
7. Reconciliation of internal and external audits

Cash management & investments

1. Develops procedures and policy on cash management and investments
2. Develops cash projection report of revenues and expenditures of the general fund
3. Selects the type and source of investments
4. Secures proper collateralization of investments
5. Maintains records and prepares monthly reports of cash and investments
6. Provides for full investment of all surplus funds

Debt service & capital fund management

1. Long- and short-term financing
2. Maturities and debt payments
3. Long range capital improvements programs
4. Short term debt management
5. Debt service payment procedures and reports
6. Investment of surplus capital funds

Financial accounting

1. Implement the school district’s accounting system in accordance with-The Manual of Accounting and Related Financial Procedures of Pennsylvania School Districts
2. Translates the school budget into a business office accounting system
3. Prepares the annual financial report (AFR) for the state
4. Prepares monthly financial reports to the Board of Education
5. Interprets the annual audit report that is submitted to the state
6. Performs accounting procedures on payroll operation, food service funds, special revenue funds capital reserve funds, student activity funds, and capital project funds

Financial planning & budgeting

1. Budget compilation and preparation of the annual school budget in consultation with the administrative team and school board.
2. Long term fiscal planning (5 year plan) in consultation with the administrative team and school board
3. Operating budget control
4. Expenditure and revenue estimates
5. Fiscal relationships with other governmental units
6. Prepares monthly financial reports to the board
7. Participate in board agenda development and review meetings

Food service operations
Supervises the Food Service Specialist and FSMC regarding the following activities:

1. Preparation and serving of food to students and school employees
2. Recommends and enforces district-wide rules, policies, regulations and procedures for foodservice
3. Recommends meal prices
4. Responsible for food service accounting and reporting
5. Conducts required RFPs and annual renews for the FSMC
6. Files state and federal claims for reimbursement, donated food, etc.

Insurance/risk management

1. Review and selection of insurance programs
2. Determines coverages to be provided and makes recommendation to the school board
3. Obtains insurable values on buildings and contents
4. Files insurance claims and reports
5. Directs insurance procurement procedures
6. Maintains insurance policies and claim records
7. Develops specifications and places insurance with companies, agents and brokers

Maintenance of facilities
Supervises the Director of Facility Operations regarding the following activities:

1. The repair of school buildings and equipment
2. The upkeep of grounds
3. Recommends and enforces maintenance policies, standards, and frequency of maintenance
4. Schedules and allocates funds and resources for the maintenance program
5. Provides input in the selection of maintenance employees
6. Purchases and maintains inventory of maintenance supplies and equipment
7. Responsible for the issuance of RFPs for custodial or engineering services

Negotiations

1. Assist Director of Human Resources regarding employee negotiations
2. Prepares pertinent fiscal data for negotiations
3. Participates in employee grievances and arbitration as deemed necessary

Human Resource Management

1. Serve as the trustee for the district’s health insurance program
2. Evaluate plan performance of self-insured health plan and set premium rates
3. Provide supervision to the Director of Human Resources
4. Facilitate salary studies as needed and authorized by the board

Office management

1. Determines the staffing needs of the school business offices
2. Establishes the functional requirements of each business office employee
3. Recruits, interviews, selects and assigns employees of the business office
4. Assigns duties and evaluates performance of business office employees
5. Coordinates the activities and functions of the business office

Purchasing and materials management

1. Designated purchasing agent for the school district
2. Processes purchase orders/requisitions for the school district
3. Recommends and enforces purchasing policies, procedures and regulations
4. Prepares specifications and determines quality of equipment and supplies
5. Enforces School Code requirements for bidding and purchasing
6. Serves as the school districts expert on the source and cost of supplies, equipment and services

Real estate and fixed asset management

1. Directs the activities for the acquisition or sale of school sites
2. Negotiates rentals and leases of school sites
3. Recommends and enforces policies regarding after school use of building
4. Enforces compliance of the School Code on the sale and use of school facilities
5. Maintains inventory records and determines values of fixed assets
6. Secures adequate insurance and provides for security of fixed assets

School facility planning and construction supervisor
Supervises the Director of Facility Operations regarding the following activities:

1. Conducts plant utilization studies
2. Prepares projection of facility needs
3. Assists in the design, construction, and selection of equipment for the facility
4. Enforces safety standards on construction sites
5. Develops procedures for the selection of an architect
6. Reviews, approves, and enforces compliance of construction and maintenance contracts

Tax administration

1. Establishes district policy and procedures on the collection of school taxes
2. Receives, deposits and records the collection of school taxes
3. Responsible for school assessment, levy and tax collection procedures as required bylaw
4. Prepares reports on the receipt, deposit and collection of taxes

Transportation management
Supervises the Director of Transportation regarding the following activities:

1. Transportation of students to and from school
2. Recommends and enforces transportation policies, rules, regulations and procedures
3. Preparation of proposal/quotes and contracts of transportation contractors
4. Evaluates transportation services and efficiency of operations
5. Reviews the preparations of local and state reports on transportation services

Posted On: 1/5/2022

Company or Entity: Lower Pottsgrove Township
Location: 2199 Buchert Road, Pottstown, PA 19464

Job Description:

Lower Pottsgrove Township, Montgomery County, PA is seeking an organized motivated, self-starting individual to serve as Senior Accountant. This position works under direct supervision of, and in close collaboration with, the Finance Director. In addition to the recurring tasks identified in the typical duties listed below, the Senior Accountant will support the Finance Director with human resource functions and the coordination of employee benefits and the administration of personnel records. Maintain and file confidential records, such as employee records, contract negotiations, and any notes and data related to those files.
The ideal candidate will have five (5) years of related experience in accounting and/or finance. Government experience is a plus. The candidate shall be proficient working with Microsoft Office products to include Word, Excel, and Outlook and the ability to learn other accounting related software. The Township currently utilizes Sage Peachtree software to manage our accounts. This position may require the mandatory attendance of agency meetings which are scheduled in the evening outside of normal working hours.

DUTIES
Works with a contracted provider to process all aspects of payroll, creates journal entries, troubleshoots, maintains personnel wages and deductions, and maintains labor worksheets.
Assists with pension plans: 401A defined contribution plan and defined benefit plans including enrollments, remittance of payroll contributions, remittance of fees, terminations, and year end reporting including preparing 1099-R forms. Also, 457 deferred compensation plan administration.
Assists with management of HRA and HSA plans and ensures contributions to liability account for employees and setting up ACH Contributions.
Assists with administration of insurance benefits for Township employees and HLA administration.
Works with bank depositories and reconciliation of those accounts.
Works with township-appointed auditors as well as state auditors for preparation of various financial statements and journal entries.
Assists in preparation of annual operating budget, annual capital budget, and five-year plan.
Assist in Preparing monthly and annual financial reports
Assist in Preparing various forms including MS999, MS965, AG385 and PURTA for various state agencies.
Assist in Preparing and distributing monthly Treasurer’s Warrant. Review all printed reports for accuracy.
Prepare bi-weekly payroll. Reconcile monthly payroll checking account bank statements
Assist with Accounts Payable and 1099 MISC reporting
Assist with maintaining Developer Escrow Accounts
Assist with Fixed Asset recording and maintaining depreciation schedules
Other duties as assigned by the Finance Director or Township Manager.

 

Posted On: 1/4/2022

Company or Entity: Town of McCandless
Location: Wexford, PA 15090

Job Description:

The Town of McCandless has an opening for a full-time Human Resources Administrator.  The Human Resources Administrator performs tasks directly related to human resources, payroll and the administration of the Town’s benefit and pension programs.   A complete job description can be found at www.townofmccandless.org.