Job Details
Position:
Payroll Administrator
Company:
Upper Merion Township - King of Prussia, PA , United States
Job Description:
Payroll Administrator (Full-Time)
Upper Merion Township, located in King of Prussia, PA is looking for an experienced, highly motivated, organized and customer service-oriented Payroll Administrator who will report directly to the Accounting Manager. The Payroll Administrator processes payroll for Township employees, ensuring accurate and timely payments, managing deductions, and maintaining payroll records in accordance with local, state, and federal regulations. Duties include clerical and accounting work of average difficulty. The Payroll Administrator is responsible for all work involving the Township’s payroll, defined contribution retirement plan (401a), deferred compensation plan (457), and the defined benefit plan for uniformed police officers.
The duties of the Payroll Administrator include (but not limited to):
Payroll Processing:
- Generates and prints payroll checks/direct deposit advices from a computer.
- Sends payroll information/files to the bank.
- Completes wire transfers to vendors through the bank.
- Manages the timely submission and mailing of tax forms on a biweekly, monthly, quarterly, and annual basis (e.g., W-2s, 1099s, etc.).
- Identifies and resolves payroll discrepancies and employee payroll queries.
- Administers wage garnishments/levies.
Data Compilation and Entry:
- Compiles payroll data such as hours worked, overtime, sick/vacation/personal days from employee timesheets.
- Posts and logs financial/payroll information to expense accounts; maintains files.
- Enters monthly payroll and financial journal entries. Accesses, inputs, and retrieves payroll information from the computer.
- Collects and processes financial data for preparing the Township budget for payroll expenses.
- Sets up and audits employee deductions in Munis.
- Works with HR on Unemployment Compensation Matters.
- Audits time import files on a bi-weekly basis.
- Runs Ad Hoc reports as needed.
- Document and Report Generation:
- Prepares and generates documents, forms, and reports such as credit applications, management reports, spreadsheets, reports of earnings, Township and escrow charges, bi-weekly payroll, and correspondences.
- Assembles reports from multiple documents.
- Researches, writes, and edits statistical and financial information.
Account Management:
- Maintains and compares balances of all financial accounts such as general, sewer, checking, investment ledgers, and payroll accounts.
- Receives funds and credits receipts to appropriate accounts.
- Prepares deposits and reports.
- Verifies cash receipts/payments, including spreadsheet tracking.
- Files deposit slips/cash receipts, etc.
Compliance and Confidentiality:
- Ensures compliance with relevant regulations and guidelines.
- Maintains confidentiality of all payroll files and information.
Employee Support:
- Updates payroll information for employees as necessary.
- Answers routine inquiries relating to payroll, retirement plans, and pension.
Defined Contribution and Benefits Plan Administration:
- Maintains accurate and up-to-date records of all retirement and pension-related information, including service years, salary history, and contributions.
- Calculates pension benefits based on service years, salary history, and applicable formulas. Ensures accurate and timely processing of retirement and pension payments.
- Prepares and submits required reports to regulatory agencies. Provides regular updates to management on the status of the pension plan.
- Assists with internal and external audits of the pension plan. Provides necessary documentation and information to auditors.
Additional Duties:
- Serves as a backup for the Accounts Receivable and Accounts Payable functions as necessary.
- Provides additional backup for the cashier as necessary
- Processes Administration Department mail as directed.
- Performs any other duties as assigned.
Physical Characteristics:
- Communicates effectively
- Works closely with people.
- Understands and carries out instructions.
- Organizes and prioritizes workload efficiently.
- Walks, sits, reaches at waist level, handles materials and frequently performs fine manipulation; bends, lifts and carries items weighing up to 25 lbs., climbs and balances on a 14-inch footstool, and reads at all levels occasionally.
- Possess good visual acuity (near and mid-vision continuously and field of vision occasionally).
- Withstands exposure to dust occasionally.
Minimum Education, Training, and Experience Required:
- A High school diploma or equivalent is required. A Bachelor’s Degree or some Finance-related College coursework is preferred.
- Specialized training in payroll, accounting, bookkeeping, accounts payable, and receivables.
- Four (4) years of experience in payroll, preferably with an in-house payroll system for an employer with at least 250 employees in a union setting.
- Experience with Local, State, and Federal tax return preparation.
- Experience with Tyler Technologies/Munis Preferred.
- Experience working with Multiple Unions, Pensions, and other Retirement Plans.
- Any equivalent combination of experience and training that provides the required knowledge, skills and abilities.
- Pennsylvania Driver’s License
Knowledge, Skills, and Abilities:
- Knowledge of Standard bookkeeping and accounting methods and practices.
- Knowledge of General office practices and procedures.
- Knowledge of Township Tax Ordinances and other related tax legislation or the ability to learn.
- Skilled at computer operations including word processing and spreadsheet software programs.
- Skilled in employee relations.
- Ability to analyze payroll problems and develop effective solutions.
- Ability to understand and follow oral and written instructions.
- Ability to work accurately with cash receipts.
- Ability to make basic mathematical computations and calculations.
- Ability to work independently with minimal supervision.
- Ability to handle confidential information with integrity and professionalism.
How to Apply:
For immediate consideration, applicants should complete an employment application by visiting https://www.umtownship.org/wp-content/uploads/2024/01/Application-UMT-Employment-REV-Jan-2024.pdf and submit:
- A completed job application;
- A cover letter; and
- A resume via email to: [email protected].
Applications will be accepted until positions are filled.
Contact Information
Upper Merion Township175 W Valley Forge Rd
King of Prussia19406
Phone: NA
Fax: NA
[email protected]
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