Current Job Opportunities

Job Details

Position:
Accounts Payable / Payroll

Company:
Wilkins Township - Turtle Creek, PA , Allegheny

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Job Description:

ACCOUNTS PAYABLE / PAYROLL SPECIALIST

JOB DESCRIPTION

 

Department:              Administration                                   Classification:  Permanent Full Time

           

Reporting Relationships:

 

            Position Reports to:  Township Manager

           

Essential Duties and Responsibilities:

 

Accounts Payable:

• Review and process incoming invoices for Township business, verifying purchases and accuracy of invoices; match with purchase orders and confirm budget coding.
• Prepare vouchers, checks and supporting documentation.
• Manage recurring invoices for mandatory payments of utilities, and insurance.
• Prepare the Schedule of Bills for the Board of Commissioners meeting; coordinate receipt of appropriate signatures on vouchers and checks.
• Prepare invoices for accounts receivable, including, but not limited to: vehicle fuel from Fire Departments, crossing guard wages from School District; engineering fees for development costs.
• Maintain accounts of delinquent sanitary sewer fees and other fees owed to the township; prepare no-lien letters.
• Handle research items and vendor issues related to Accounts Payable, addressing them or escalating them to the appropriate party.
• Review and maintain annual employee clothing allowance balances.
• Prepare tax documents for vendors and the IRS when necessary, including 1099-Misc., and tax-exempt certificates; coordinate year-end activity.
• Maintain accurate records of all Accounts Payable
• All other duties assigned.

 

Payroll:

 

• Conduct all aspects of the bi-weekly payroll process with oversight and input from the Manager.
• Process biweekly payroll for employees accurately and timely through the Paycor software system
• Prepare and pay all bi-weekly/monthly employee withholdings to appropriate source
• Review quarterly and annual tax returns; file UCC return with U-Comp
• Aid the Manager with employee onboarding functions, including providing, preparing and filing insurance and I-9 forms.
• Review and secure annual W-2 forms
• Review and maintain employee leave balances and longevity payments.
• Ensure compliance with federal state and local payroll, wage and hour laws and best practices.
• All other duties as assigned.

 

Skills / Abilities:

 

• Must be able to maintain confidentiality of employee files and handle sensitive information.
• Able to work independently, to multi-task, problem solve, meet tight deadlines, and to maintain composure under pressure in a fast-paced environment.
• Exercise sound judgement and maintain strong attention to detail.
• Must be detail oriented with excellent verbal and written communication skills

 

Working Conditions:

 

• The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Regular work must be performed at the Municipal Building.  Employees are expected to work from 8:30 AM until 4:30 PM, Monday through Friday. 
• Employee will be exposed to regular employee and resident traffic during working hours.  Employee is expected to answer telephone calls and help the administrative assistant with residents, as needed.

 

Acceptable Experience and Qualifications:

 

• Bachelor’s degree in Accounting, Finance, or related field preferred
• In lieu of college degree, at least 5 years of experience in governmental accounts payable and/or payroll; or any combination of training, education, and experience that would provide the required knowledge, skills and abilities.
• Proficiency in utilizing Windows and Microsoft Office is required, including word processing, spreadsheet maintenance, navigating databases, record keeping and internet research.  Proficiency with QuickBooks and Paycor desired.

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Contact Information

Rebecca Vargo
110 Peffer Road
Turtle Creek, PA 15145, Allegheny
Phone: 4128246650
Fax: 4128243808
[email protected]