Job Details
Position:
HR/Payroll Coordinator
Company:
Upper Gwynedd Township - North Wales, PA , United States
Job Description:
Upper Gwynedd Township, situated in Montgomery County, is currently seeking a full-time HR/Payroll Coordinator. The role involves all of the Township’s human resources and payroll functions. Responsibilities encompass handling bi-weekly payroll, employee benefits, onboarding, HR compliance, and recordkeeping.
The ideal candidate will hold a bachelor’s degree in a related field, possess proficient skills in Microsoft Office (including Word, Outlook, and Excel), and demonstrate a willingness to learn new payroll and record-keeping software. Strong customer service skills, familiarity with HR and payroll processes, and the ability to perform duties responsibly, politely, and professionally are essential. Additionally, candidates should have at least two years of professional HR/payroll experience.
This full-time position entails a 40-hour workweek. A detailed job description can be found online at www.uppergwynedd.org. The hourly rate for this position ranges from $27.56 to $36.85, depending on experience. To apply, please submit a resume and cover letter to Deanna Logan, Executive Assistant, Upper Gwynedd Township, 1 Parkside Place, North Wales, PA 19454, or via email at [email protected] by January 15th, 2025.
General Description
The HR/Payroll Coordinator works directly with the Director of Finance to ensure that all the Township's human resource processes and payroll functions are timely. This position plays a key role in the Township’s human resource management by supporting the HR functions, including but not limited to recruiting, onboarding, compensation and benefits, and record keeping.
Job Responsibilities
Human Resources Functions:
- Manages the Township’s benefits plans, including enrollments, changes, and terminations. Ensures proper payroll deductions are processed through the Township’s payroll system.
- Works with Finance Director and department managers to implement recruitment strategies and interview process. Tracks the status of candidates and follows up as appropriate.
- Manages new hire onboarding, including orientation, new hire paperwork, and initiating drug screens and background checks.
- Processes all aspects of employee information from the initial hire process to termination, including data entry into payroll, timekeeping, and benefits carrier systems to ensure accurate record keeping.
- Participate in various HR Workflows (including I-9 forms, EEO tracking, employee benefits program, workers' compensation claims, unemployment forms, COBRA administration, etc.) by compiling, filing, and distributing appropriate electronic and physical paperwork.
- Audits benefits, personnel files, and other HR programs and recommends corrective action.
- Assists with the preparation of the performance review process.
- Ensures all up-to-date legal postings are placed in a designated area within established timeframes.
- Ensures compliance with federal, state, and local laws.
- Maintaining professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional organizations.
- Maintains training records and schedules and creates trainings for employees on common HR issues such as Diversity trainings, Sexual Harassment, etc.
Payroll Functions:
- Conducts all aspects of the bi-weekly payroll process with oversight and input from the Director of Finance.
- Post payroll journal entry in accounting software.
- Prepare and pay all taxes and deposit withholdings.
- Review quarterly and annual tax returns.
- Review annual W-2 and 1099R forms and submit them to IRS.
- Reviews and maintains employees’ leave balances.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- All other duties as assigned.
Required Knowledge, Skills, and Abilities
- Exercises sound judgment and exhibits strong decision-making and problem-solving skills.
- Always interact with employees positively and helpfully.
- Promotes Township’s policies and procedures by leading by example.
- Ability to work independently and cooperatively as part of a team.
- Ability to maintain strong attention to detail in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with a diverse team.
- Must be proficient in Microsoft Office.
- Must be detail-oriented.
- Must have excellent written and verbal communication skills.
- Must be able to maintain confidentiality
Minimum Education, Training, and Experience
- Minimum two years of related payroll and HR experience.
- A Bachelor’s degree in a related field.
- A valid driver’s license.
Job Location and Work Hours
Upper Gwynedd Township Building
1 Parkside Place
North Wales, PA 19454
Monday through Friday – 8:00 a.m. – 4:30 p.m.
Contact Information
Deanna Logan1 Parkside Place
North Wales, PA 19454, United States
Phone: 2156997777
Fax: NA
[email protected]
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