Job Details

Position:
Accounting Assistant

Company:
Kennett Township - Chadds Ford, PA , United States

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Job Description:

 

Position Title:    Accounting Assistant Department:      Finance & Human Resources Reports to:         Director of Finance & HR Status:                 Non-Exempt, Full-Time

Do you want to get out of the rat race?  Have you ever thought about serving a community?  Do you want to be a key player on a small team?

 

Kennett Township located in beautiful Chester County, Pennsylvania is currently seeking applicants for the position of Accounting Assistant.  This person will perform a variety of accounting, finance, and administrative tasks across accounts receivable, accounts payable, reconciliation, billing, banking, and cash management.  This person will also be heavily cross trained to assist in peaks in workload, back-up other team members, and assist with special projects.  A person will be successful in this role if they can communicate well with others, work in a team, multi-task, stay calm under pressure, bring a positive attitude, and have a curious nature. 

Please forward resumes including a cover letter to [email protected].

 

Minimum Qualifications:

• Bachelor’s degree in accounting or finance preferred or associate degree and equivalent experience.
• 3-5 years of related experience and/or solid understanding of accounting and financial principles and technical aptitude.  Thorough understanding of debits and credits, accounting entries, and reclassifications.

Knowledge, Skills, Abilities

• Strong technical aptitude including ability to learn new applications quickly, explore capabilities and identify and implement process improvements.  Knowledge of advanced Excel functions (vlookups, index match, pivot tables, data manipulation and analysis) is highly desired.  Priority will be given to applicants with these capabilities.  If you do not have these capabilities already, it will be necessary for you to learn them in a self-directed manner and with assistance from the team.
• Exceptional attention to detail; excellent math, analytical and organizational skills.
• Positive attitude and strong team player, willingness to go beyond core responsibilities to help wherever required.
• Strong verbal and written interpersonal skills and ability to communicate effectively with the public and coworkers.
• Thorough knowledge of English in areas such as grammar, spelling and punctuation, typing and filing procedures.   Good proofreading skills.
• Self-starter with a sense of personal accountability and ability to work independently with minimal supervision, multi-task and manage time effectively.
• Ability to maintain the highly confidential nature of the Finance & HR Department.

Essential Duties & Responsibilities

                The following duties encompass what this position may be responsible for, but not all the duties listed are assigned to one person at one time

Banking Processes & Cash Management:

• Perform reconciliation of bank statements and monthly reports on account balances.

• Enhance cash management models and practices

Accounts Receivable / Revenue Processes:

• Enter accounts receivable and revenue with associated back-up into the General Ledger.

• Liaise with associated parties regarding our revenue streams, both internally and externally. E.g. permit coordinator, external tax collectors, state agencies.

Accounts Payable Processes:

• Review all invoices received for accuracy along with required approval, supporting documentation and General Ledger attribution.

• Scan and process invoices into accounting software (Sage Intacct)

• Initiate payment method (check, credit card or ACH) and prepare Bill Voucher Report for approval at a public meeting.

• Perform any associated reporting or control processes, including audit preparation and support.

• Evaluate current processes, research, and implement process improvements including enhanced use of financial software, excel and potential new systems or tools.  Document changes accordingly.

Billing Processes:

• Manage the billing processes for sewer and streetlights.

• Work with water companies to obtain water meter consumption, analyze and format in excel, upload into the sewer billing system, perform reconciliations, calculate and print bills in conjunction with outside vendor, and review for accuracy.

• Assume ownership for entering and updating accounts based on new development and property sales. 

• Address questions, problems, and concerns from property owners via e-mail, telephone, and/or in person.

• Keep up with developments happening in the Township to ensure timely addition to sewer billing.

• Manage the delinquency process.

• Reconcile sewer to general ledger monthly.

Other:

• Occasionally greet and assist residents when the receptionist is out.

• Provide administrative support to the Finance & HR Director.

• Assist with monthly reports, department memos, Township newsletter, etc. 

• Performs other duties as assigned.

Incentives:

• 15 paid holidays
• 10 sick days per year
• 3 weeks’ vacation (prorated and accrued per pay) to start
• Medical, prescription, vision, and dental benefits package
• Short and Long-Term Disability
• Life Insurance
• Tuition reimbursement
• Optional 457 plan with 50% match up to 3% after 6-month probationary period
• Pension Plan with 5 years vesting
• Potential for flex time after a probationary period

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Contact Information

Dina McIlvaine
801 Burrows Run Rd
Chadds Ford, Kennett Township 19317, USA
Phone: NA
Fax: NA
[email protected]